Privacy Policy

This Privacy Policy explains how Mobility Talent Limited ("MobilityTalent", "we", "us" or "our"), a company incorporated in the Isle of Man under the Companies Acts 1931 to 2004 (Company Number: 124730C), collects, uses, stores and shares personal data in connection with mobilitytalent.com and related services operated under the MobilityTalent brand (the "Service").

For the purposes of applicable data protection law, Mobility Talent Limited is the controller of the personal data described in this Privacy Policy unless stated otherwise.

Contact: contact@mobilitytalent.com

1. Who this Privacy Policy applies to

This Privacy Policy applies to personal data relating to:

visitors to our website;
individuals who contact us;
users who create accounts;
employer representatives and business contacts;
candidates and applicants who use the Service or submit information through it;
individuals whose personal data may appear in company or directory content submitted to the Service.

2. The personal data we collect

We collect personal data in three main ways: directly from you, automatically when you use the Service and, in some cases, from third parties.

A. Information you provide directly

This may include:

your name;
email address;
telephone number;
company name;
job title;
account credentials;
enquiry or message content;
profile information;
CVs, résumés, work history, qualifications and application responses;
job, company or directory information you submit;
testimonials, reviews and feedback;
any other information you choose to provide.

B. Information collected automatically

When you use the Service, we may collect technical and usage information such as:

IP address;
browser type and version;
device type and operating system;
dates and times of access;
pages visited;
time spent on pages;
referring URLs;
cookie identifiers;
diagnostics, log and performance data.

C. Information from third parties

We may receive personal data from:

employers, candidates or other users of the Service;
analytics, hosting, communications and technology providers;
public sources, such as company websites or professional profiles;
referral or contact sources.

3. How we use personal data

We may use personal data for the following purposes:

to operate, maintain and improve the Service;
to respond to enquiries and communicate with users;
to create and manage accounts;
to publish and manage job listings and directory content;
to facilitate recruitment-related interactions between users;
to process and route candidate applications;
to administer business relationships with employers and partners;
to monitor usage, analytics, performance and service quality;
to maintain security, detect misuse and prevent fraud;
to comply with legal and regulatory obligations;
to establish, exercise or defend legal claims;
to send service-related notices and, where permitted, marketing communications;
to develop, test and improve existing and future features of the Service.

4. Lawful bases for processing

Depending on the context, we may rely on one or more of the following lawful bases:

Consent, where you have given it, such as for certain cookies or optional marketing communications;
Legitimate interests, including operating, improving, securing and promoting the Service, managing user relationships and supporting recruitment and directory functionality;
Contract, where processing is necessary to provide the Service to you or your organisation or to take steps before entering into a contract;
Legal obligation, where processing is necessary to comply with applicable laws or lawful requests.

Where we rely on consent, you may withdraw it at any time.

5. Recruitment and application data

If you are a candidate or applicant, we may process personal data included in your application materials and related communications, including CVs, employment history, qualifications, answers to application questions and similar recruitment data.

We use this information only for purposes connected with operating the Service and supporting recruitment-related activities, including enabling applications, facilitating communication and making relevant application information available to the relevant employer or authorised recipient.

Employers receiving candidate data through the Service may act as independent controllers of that data for their own recruitment purposes. Candidates should therefore also review any privacy information provided by the relevant employer.

Please avoid including unnecessary sensitive personal data in application materials unless it is clearly relevant and lawful to do so.

6. Employer and business contact data

If you are an employer user, business contact or representative of an organisation using the Service, we may process information such as your name, work contact details, billing details, account information, communications and usage data.

We use this information to administer accounts, provide the Service, manage commercial relationships, process payments where relevant, publish approved content and communicate with you.

7. Public-facing content and directory information

Some information submitted through the Service, including company profiles, directory listings, job postings and related materials, may be publicly visible.

If you submit information for publication, you are responsible for ensuring that you are authorised to provide it and that it is appropriate for public display.

We may share personal data with:

employers, candidates and other users where this is part of the Service;
hosting, infrastructure, analytics, email, communications and technology providers;
payment providers where relevant;
professional advisers, insurers, auditors and legal representatives;
regulators, law enforcement agencies, courts or public authorities where required or permitted by law;
affiliates, investors, acquirers or successors in connection with a corporate transaction, reorganisation, merger or sale, subject to appropriate safeguards where required.

We require service providers processing personal data on our behalf to do so in accordance with applicable data protection law and appropriate security standards.

9. International transfers

Some of our service providers may process personal data outside the Isle of Man or the United Kingdom, including in countries that may have different data protection laws.

Where required, we use appropriate safeguards, such as approved contractual clauses or other recognised legal mechanisms, to protect personal data during international transfers.

10. Cookies and similar technologies

We use cookies and similar technologies to operate the Service, remember preferences, analyse usage, improve performance and support relevant functionality.

Some cookies are essential. Others are optional and only operate with your consent.

The analytics we use are our own first-party analytics and Google Analytics. Both are non-essential and remain disabled until you accept analytics cookies through the cookie banner.

If you consent to analytics cookies, information about your use of the Service is processed by Google Analytics on our behalf to help us understand how the Service is used and improve its performance.

Further information, including the cookies we use, how to manage your preferences and how analytics consent works, is available in our Cookie Policy.

11. Data retention

We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to comply with legal, accounting, tax, regulatory, security and dispute-resolution obligations.

As a general guide:

contact enquiries may be retained for up to 12 months or longer where relevant to ongoing communications or legal matters;
account and business relationship data may be retained for the duration of the relationship and for a reasonable period afterwards;
candidate and application data may be retained for as long as reasonably necessary to provide the Service, support recruitment workflows, maintain records and deal with legal or operational issues;
analytics data is retained for up to 14 months. Google Analytics has been configured with a 14-month retention period for user-level and event-level data. MobilityTalent's own first-party analytics data is retained for no longer than the same period unless a shorter retention period applies;
technical logs may be retained in line with internal practices and provider settings.

Where it is not possible to state a precise retention period in advance, we determine retention by reference to the nature of the data, the processing purpose, security requirements, legal obligations and whether the data may be relevant to disputes or enforcement.

12. Security

We implement reasonable technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or unauthorised access.

However, no internet-based service can be guaranteed to be completely secure.

13. Your rights

Subject to applicable law, you may have the right to:

request access to your personal data;
request correction of inaccurate or incomplete data;
request deletion of your personal data;
request restriction of processing;
object to certain processing;
request portability of your personal data in certain circumstances;
withdraw consent where processing is based on consent.

To exercise your rights, please contact us at contact@mobilitytalent.com.

We may need to verify your identity before responding to your request.

We will respond to requests in accordance with applicable data protection law.

Where appropriate, we may also provide additional notice of material changes.